What does an Administrator do?

Administrators oversee and manage the day-to-day operations of an organization or department, ensuring smooth workflow, efficiency, and compliance with policies

What skills do I need to be an Administrator?

Strong organizational, communication, and problem-solving skills are essential. Proficiency in relevant software applications and a general understanding of business operations are beneficial.

What experience is needed for an Administrator job?

Prior administrative or office management experience is often preferred. Experience in the specific industry or field can be advantageous.

What is an Administrator?

An Administrator is responsible for managing office operations and providing administrative support to staff or management

What are the typical duties of an Administrator?

Duties include answering phones, managing correspondence, scheduling appointments, organizing meetings, and maintaining office supplies.

What software is commonly used by Administrators?

Commonly used software includes Microsoft Office Suite (Word, Excel, PowerPoint), email, and scheduling software.

What are the common challenges faced by Administrators?

Challenges include managing multiple tasks, prioritizing work, and dealing with interruptions.

What are the opportunities for career advancement in administration?

Potential career paths include Office Manager, Executive Assistant, or Administrative Coordinator.

Administrator job

Job details

Pay

£25,138 - £29,605 a year

Job type

Full-time
Fixed term contract

Benefits

Pulled from the full job description

Company pension

Administrator job

Full job description

Job Purpose

SULSA Coordinator

The Scottish Universities Life Science Alliance (SULSA) seeks a dynamic Coordinator to contribute to the advancement of Scotland’s life science sector. This role involves the strategic planning, coordination, and administration of SULSA initiatives while providing essential support to the SULSA Director.

As a key member of the team, you will proactively manage a diverse workload, ensuring efficient and effective handling of all inquiries. A successful candidate will thrive in a fast-paced environment and demonstrate excellent organizational and interpersonal skills.

Main Duties and Responsibilities

1. Provide administrative support to the SULSA Director in the organization of meetings, minuting of meetings, and creation of meeting summaries for dissemination.

2. Create the monthly SULSA Newsletter to ensure SULSA activities are circulated across the SULSA members (13 Higher Education Institutions).

3. Design and deliver SULSA’s communications through social media platforms (X, Instagram and LinkedIn) and email mailing lists

4. Be the first point of contact for general SULSA queries and work with the team to find solutions and communicate these in a professional and friendly manner.

5. Create data gathering forms (platform/survey monkey), manage dissemination, analyze incoming data, and present to the relevant SULSA project lead (data likely to include dietary and access requirements and feedback from events).

6. Oversee and support data entry into the SULSA Reporting Master documents to support the analysis and presentation of SULSA’s outcomes by the Operations Executive.

7. Be the first point of contact for the Virtual Reality Training Pilot, supporting logistics for the booking, delivery, and feedback gathering of the VR kit and its use.

8. Work collegiately and effectively within a small team but an expansive network including academics, educators, students, industry, external public bodies, and professional services staff.

9. Be an effective team player, being agile in supporting SULSA events and initiatives as required within tight deadlines, this could include in-person event support or online literature gathering for report generation.

10. Any other duties that fall within the area of the post as allocated by the line manager following consultation with the post holder.

Administrator job

Qualifications/Knowledge

EsA1. Scottish Credit and Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, including Higher English or the ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.

A2. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.

A3. Excellent IT skills including a working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook, and Teams.

Skills Essential:

C1. Excellent degree of accuracy and attention to detail.

C2. Excellent organisation skills including time management and in the logistics of event management.

C3. Good verbal communication and interpersonal skills, demonstrating tact, diplomacy, and assertiveness to build excellent relationships with students and colleagues at all levels.

C4. Ability to work flexibly and independently as well as in a team and to deliver first-class support to SULSA’s network.

C5. Excellent demonstrable knowledge of MS Word, Excel, Outlook, and the use of social media.

C6. Ability to interpret data and present findings verbally or in written form.

C7. Ability to be proactive in decision-making within assigned tasks and the confidence to work within the team to improve processes where appropriate.

C8. Ability to understand and work within an organization’s objectives when interacting with internal and external stakeholders.

Administrator job

Experience Essential:

E1. Experience working under pressure and to deadlines, showing an ability to prioritize and be adaptable to changing external pressures.

E2. Experience in an effective organization (eg. ability to organize workshops and events)

E3. Experience in using a wide range of IT systems, including MS Office and social media.

E4. Experience in clerking and scheduling meetings.

E5. Experience working within a team to deliver on organizational delivery plans.

Desirable:

DesirF1. Understanding of University structures, policies, and procedures

F2. Experience using project management software

F3. Training in a STEM-related topic

The post holder will be employed by the University of Glasgow but deliver for 13 higher education institutions in Scotland. The post holder will work within the offices at the University of Glasgow (Joseph Black Building) 2 days a week and remotely (from home) 3 days a week.

FAQ

Administrator job

Administrator job

Job details